Assistant Real Estate Manager

Scottsdale, AZ
United States

Who we are

Fueled by a fundamental belief that having access to financial services creates opportunity, PayPal (NASDAQ: PYPL) is committed to democratizing financial services and empowering people and businesses to join and thrive in the global economy. Our open digital payments platform gives PayPal's 305 million active account holders the confidence to connect and transact in new and powerful ways, whether they are online, on a mobile device, in an app, or in person. Through a combination of technological innovation and strategic partnerships, PayPal creates better ways to manage and move money, and offers choice and flexibility when sending payments, paying or getting paid. Available in more than 200 markets around the world, the PayPal platform, including Braintree, Venmo and Xoom, enables consumers and merchants to receive money in more than 100 currencies, withdraw funds in 56 currencies and hold balances in their PayPal accounts in 25 currencies.

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Job Description Summary:

Support global lease transactions and manage easy as-is renewals and all serviced office agreements. Oversee lease administrator and ensure that the lease database is always current. Track options and lease expirations. Main point of contact for facilities on all move outs and sublease coordination. Obtain all lease approvals and coordination with Treasury,

Risk, Finance and Legal. Provide lease details to Strategy team to prepare project analysis.

Review all landlord correspondence, including estoppels, before sending to legal. Manage all subleases, including monthly invoicing, AR tracking and any other coordination needed. Track COIs and LOCs from all subtenants to ensure they are current and in accordance with the terms of the sublease. Manage all surrender of premises with landlords, including restoration obligation negotiations and Bill of Sale, if required. Liaison with legal for all lease document execution. Liaison with Accounting, Facilities & Finance and internal RE&F team members on internal requests for lease data.

Job Description:

Support for Head of Global Real Estate and Senior Global Real Estate Legal Counsel on lease transactions. Oversee lease administration role. Direct responsibility for negotiating global serviced office agreements (new requirements and renewals), main point of contact for Treasury, Accounting and Finance inquiries, review of estoppels and other lease related documentation. Coordination of lease execution process. Work closely with Head of Global Real Estate and Senior Global Real Estate Legal Counsel on all new lease documentation to ensure terms comply with PayPal systems, policies and processes.

Qualifications -
Experienced individual with 5+ years of commercial real estate experience
Oversee lease database and review input of lease documentation
Provide Finance with annual rent forecast and quarterly rent forecast updates
Respond to requests from Accounts Payable regarding monthly rent schedule; review monthly rent schedule with accounts payable as required
Point of contact with Accounting Policy Group for year-end lease obligation financial reporting
Ensure lease documentation is accurately input in legal system
Obtain approvals for lease execution in accordance with FAP
Support local real estate legal counsel in review and execution of estoppels, NDAs and other lease related documentation
Prepare notices with assistance from legal counsel, and review correspondence from landlords including annual CAM reconciliations, rent increase calculations
Oversee monthly/quarterly sublease rent invoices; track accounts receivable from subtenants
Coordinate move-outs with local facilities teams and landlords
Main point of contact for internal and external requests for lease information from internal departments such as Risk and Tax
Provide support to construction manager for capex projects and landlord reimbursements; prepare TI allowance reimbursement requests
Interact with financial analyst on annual rent forecast and monthly updates to rent forecast
Main point of contact for Treasury for approval and monitoring of bank guarantees and cash security deposits
Prepare ad hoc Excel spreadsheets to support RE&F project analyses
Other tasks and responsibilities as assigned


Travel Percent:


Primary Location:

Scottsdale, Arizona, United States of America

Additional Locations:

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PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at