Accounting Manager

Ohlone College
Fremont, CA
United States

Ohlone College

Accounting Manager

Position Description:
Ideal Candidate Statement:

The successful candidate will be a dynamic leader, excellent communicator, problem solver, innovative, flexible, have demonstrable expertise in accounting, budget, and finance as well as be customer and team focused.

Job Description Summary:
Under the direction of the Director, Business Services, plan, organize, coordinate and manage the day-to-day operations of the District's Accounting functions including Accounts payable, receivable, Payroll and General Ledger Accounting; prepare financial statements and reports for submission to the State, Board of Trustees and other agencies; train, supervise and evaluate the performance of assigned staff.

Knowledge Skills and Abilities:
Knowledge of:

Legal requirements, policies and regulations pertaining to financial functions including provision of the California Education Code, Internal Revenue Service and the Budget and Accounting Manual.
Accepted theory, principles, standards, practices and procedures of governmental accounting, budgeting, auditing and finance with emphasis in forecasting and management information systems.
Principles of sound fiscal management for public sector organizations.
Financial analysis and projection techniques.
Preparation and analysis of comprehensive financial reports, statements and documents.
Principles and practices of automated systems methods, procedures and practices.
Principles and practices of progressive employee management and training.
Modern financial office methods and procedures including the use and application of mainframe and microcomputers and related software.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Fund accounting procedures.
Principles and practices of training and supervision.

Ability to:

Plan, organize, coordinate and manage assigned financial functions and personnel.
Prepare and maintain informational, statistical and narrative reports in a clear and concise manner.
Interface with District administration to ensure proper financial systems operation, coordination and future enhancement possibilities.
Interpret, analyze, apply and explain applicable rules, regulations, policies and procedures.
Analyze complex accounting and financial data and make recommendations in accordance with principles of sound fiscal management.
Analyze accounts and prepare adjustments, reconciliations and projections.
Communicate effectively both orally and in writing.
Establish and maintain effective and cooperative working relationships with others.
Plan, organize, direct and control prioritization of scheduled work and reports.
Develop methods to process and maintain required financial documentation and records required by Federal, State and District guidelines.
Relate effectively with people of varied academic, cultural and socioeconomic backgrounds using tact, diplomacy and courtesy.
Operate computer equipment and modern software used in accounting and budget processes.
Develop, install and maintain improved accounting systems and processes.
Select, assign, orient, train, supervise, counsel, discipline and evaluate the performance of direct subordinates.
If chairing a committee, evaluate the performance of committee members and forward input to members’ supervisors for consideration during the performance evaluation process.

Essential Duties:

Plan, organize and supervise the work of staff responsible for providing accounting functions including accounts payable, accounts receivable, payroll, cashiering and general ledger accounting.
Serve as the Business Services Department’s representative on cross functional operation teams as well as with external clients, auditors and outside agencies including federal, state and local government agencies.
Plan, organize and oversee the maintenance of various accounts and funds; ensure that appropriate records, files and documentation are maintained; establish and maintain adequate internal controls in accordance with Generally Accepted Accounting Principles; plan, organize and coordinate the year-end close process.
Organize, coordinate and oversee the timely and accurate preparation and submittal of a variety of monthly, quarterly, annual and periodic financial reports and documents required by the State, federal and local agencies; forward to executive management for review and approval as appropriate and transmit to requesting authority in a timely manner.
Prepare and or review, audit, monitor and approve a variety of accounting records and transactions such as journal entries, cash deposits, cash transfers, and bank reconciliations.
Review financial transactions to assure compliance with District, County, State and federal policies, rules, regulations and codes; assure compliance with audit requirements and sound fiscal policies.
Prepare and review work papers for the annual District audit; respond to questions from auditors and prepare responses to audit comments as requested by management; assist with the internal audit function.
Prepare analysis of the District’s cash flow; develop and analyze projections and variance reports; prepare and forward recommendations to management as appropriate.
Communicate effectively with State, federal and local agency representatives, District personnel, vendors, auditors, and students to coordinate activities and resolve issues; attend and participate in meetings, workshops and seminars to stay abreast of new laws, regulations and best practices.
Compile data and prepare financial analysis on revenues, expenditures and cash flow as assigned, oversee the reconciliation of general ledger with sub-ledgers as well as with external funding agencies.
Work cooperatively as a member of the management team of the district toward the achievement of its goals and objectives.
Maintain effective public relations with the larger community and assure smooth operations within the areas of responsibility
Select, assign, orient, train, supervise, counsel, discipline and annually evaluate the performance of direct subordinates; develop expectations for performance and standards of excellence.
May be assigned to lead or participate in District-wide or college committees, initiatives, teams or ad hoc groups; is responsible and accountable for completion of assigned tasks when assigned to such a group.
Prepare and administer the annual budget for assigned area; review and approve expenditures according to established District policies and procedures.
Respond to inquiries, provide information within the area of assignment and resolve complaints in an efficient and timely manner.
Participate in the preparation of state and federal grant applications.
Perform related duties as assigned.

Education and Experience:

Education and Experience: Bachelor’s degree from an accredited college or university with major course work in accounting and five years of increasingly responsible professional accounting experience, including at least one year at a lead or supervisory level, preferably in a public agency.

Preferred Qualifications:
CPA license preferred but not required.

Salary Range:
$93,827 - $119,752 annually

Posting Detail Information:
Posting Number:

Number of Vacancies: 1

Desired Start Date:

Position End Date (if temporary):

Close Date: 1/12/2018

Open Until Filled: No

Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Benefits Statement:
Ohlone offers a competitive benefits package. Employee receives a stipend of $1200 per month for medical benefits. All other benefits are fully paid by the district, except for optional/voluntary benefits chosen. Below is a list of some of our offerings:

Medical, dental, vision, life insurance, EAP and LTD
Membership in Public Employees’ Retirement System Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA)
Contribution to O.A.S.D.I. (Social Security)
Paid vacation
Paid sick leave
Paid holidays and district-paid floating personal days
Enrollment fee waiver for qualified dependents and employees
Longevity pay step increase based on your years of service
IRS Section 125 Flexible Medical Spending Plan
457(b) Deferred Compensation Plan (employee contributes)
403(b) Tax Shelter Annuity Plan (employee contributes)

Immigration Reform & Control Act of 1986:
Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.”

District Statement:
A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.

EEO Statement Summary:
The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.

If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

Conditions of Employment:
Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts and proof of freedom from tuberculosis. In addition you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance.

To apply, visit: