MDW-Administrative Assistant


Swissport International Ltd.
Chicago, IL
United States

Description
Job Summary:

Human Resources and Administration Assistant to coordinate and administer a variety of programs and activities covering multiple HR and Administrative activities.

Job Responsibilities:
· Assist with the coordinating and the administration of various aspects of the organization’s compensation and benefit, recruitment, orientation, payroll and employee relations programs
· Assist with the staff recruitment and selection process (placing ads, interviewing, processing applications, contacting managers, provide feedback regarding the candidates, handling selection process tasks)
· Maintenance of accurate records for individual employees regarding pay rates, shift details, promotions, transfers, sick leave, etc.
· Update employee spread sheets
· Filing
· Attendance tracking and corresponding disciplinary action
· Assist with processing for Airport Credential and Department of Homeland Security Applications and renewals.
· Order supplies and uniforms as needed.
· Other Administrative duties, such as handling incoming phone calls and various tasks and projects as may be assigned
Qualifications and Competencies :
· Up to 1 year HR and/or accounting experience preferred, willing to train applicant with excellent administrative skills
· Basic knowledge of local labor laws will be considered an advantage
· Computer literate (Outlook, Word, Excel, PowerPoint)
· Excellent interpersonal skills with professional phone etiquette
· Good written and verbal communication skills
· Ability to work under pressure
· Ability to multi-task and work effectively in a fast-paced environment
· Demonstrated ability to innovate and support change
· Attention to detail, timeliness and deadlines
· Ability to follow processes and procedures
· Organized
More Specific to the role and position @ MDW:

Daily Into-plane data entry and reconciliation

· USB sent to dispatch each evening

· Run reports in Varec to check the accuracy of your entries

· Into-plane month-end closing

· Customs and badging for new hires and renewals

· Uniform ordering and distribution

· Filing

Kitchen and Office Supply – keep management updated on what’s needed and storing of these items

· Assist with setup and cleanup of meetings

CBP Quarterly Report (January 31, April 30, July 31 and October31)

Update Personnel List

New Hire Onboarding and Paperwork

· Schedule drug screenings

· Prepare paperwork for customs and badging

· Order uniforms

· Add employee to door security, time clock and parking list/pass Remove employee from door security and get parking pass back

· Print out all our policies and local forms to provide to Candidate

· Administrative support and backup for the Office Manager
· Administrative support for the Operations Manager and General Manager
· Other duties as assigned

Equal Employment Opportunity Statement:

Swissport as an equal opportunity employer bases its hiring decisions on the business need and the best qualified candidates available, and does not discriminate in its employment decisions on the basis of any protected category. Candidates who are offered employment may be subject to a criminal record and other background checks as permitted or required by company policy or applicable law.

About us:

Swissport International Ltd. is the leading Ground Services Provider to the aviation industry. Swissport is employing over 60,000 dedicated professionals, serving over 700 client companies at 269 stations in 48 countries on five continents. Swissport delivers unparalleled value in the areas of Ground Handling, Cargo Services, Executive Aviation, Travel Services, Fueling and Aircraft Maintenance. We strive to operate with the core values of People, Professionalism, and Partnership in all that we undertake. Our mission is simple – “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience”.


Equal Employment Opportunity Statement
Swissport as an equal opportunity employer bases its hiring decisions on the business need and the best qualified candidates available, and does not discriminate in its employment decisions on the basis of any protected category. Candidates who are offered employment may be subject to a criminal record and other background checks as permitted or required by company policy or applicable law.

About us

Swissport International Ltd. is the leading Ground Services Provider to the aviation industry. Swissport is employing over 60,000 dedicated professionals, serving over 700 client companies at 269 stations in 48 countries on five continents. Swissport delivers unparalleled value in the areas of Ground Handling, Cargo Services, Executive Aviation, Travel Services, Fueling and Aircraft Maintenance. We strive to operate with the core values of People, Professionalism, and Partnership in all that we undertake. Our mission is simple – “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience”.
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