The Legal Secretary I provides secretarial and administrative support to the direct and in-direct assigned principal(s) and team. The individual will prepare documents and correspondence as well as perform a wide variety of other routine administrative tasks for the principals.
ESSENTIAL JOB FUNCTIONS:
Communicates with internal and external clients, principals and team.
Answers phones, transfers calls, takes messages, establishes conference calls, and uses voicemail.
Handles correspondence, written and electronic.
Understands and utilizes word-processing functions for document preparation, such as typing, editing, formatting and proofreading.
Maintains principals’ time in Carpe Diem.
Reviews and processes administrative charges via BillBack.
Maintains comprehensive contact information for all principals using Dechert CRM Best Practices.
Maintains filing per team, utilizing Firm filing standards including Kwiktag.
Utilizes iManage document management system effectively as a central repository for all matter related documents.
Opens and distributes mail.
Makes travel arrangements and completes travel & expense reports for reimbursement in Concur.
Schedules meetings, reserves conference rooms, coordinates video/audio equipment, and orders food.
Updates Secretarial Desk Notes, as needed.
Maintains appropriate sense of urgency and completes all work assignments within agreed upon deadlines.
Practices and fosters an atmosphere of teamwork and cooperation.
Performs any and all other duties as necessary and as assigned by your supervisor for efficient functioning of the Department, Office and Firm.
QUALIFICATIONS / KSAs:
High School Diploma is required.
College a plus.
Knowledge of the Firm’s Policies and Procedures.
Strong written and verbal communication skills.
Strong interpersonal skills.
Ability to prioritize and coordinate work to meet deadlines; manage workflow by leveraging Office Services and Global Word Processing.
Ability to maintain confidential information.
Ability to think critically and analytically in a pressured environment.
Ability to work productively and cooperatively with other employees.
Ability to constantly learn new skills as they become necessary.
Equipment: computer, fax machines, duplicating machines, scanners.
Additional Job Description
This position operates in a professional office environment which is generally free of hazards and exposure to adverse environmental conditions.
This position requires regular attendance on-site at a Dechert location.
This position routinely operates standard office equipment such as computers, phones, photocopy machines, fax machines and filing cabinets, and requires frequent communication with the firm’s employees and partners as well as third parties.
This position is mainly sedentary. Primary functions require sufficient physical ability and mobility to work in an office setting; to read, sit and type for sustained periods of time; to walk, stand, reach and bend; to open and close filing cabinets and access and retrieve materials in file rooms; to lift, carry and move files or other items of light to moderate weight; to operate equipment requiring repetitive hand movement and fine coordination; and to verbally communicate to exchange information.
This position requires a normal audio range, with or without correction. It also requires the normal visual range, with or without correction. Specific vision abilities required include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.
Dechert LLP is committed to ensuring equal employment opportunity and non-discrimination. The Firm prohibits unlawful discrimination in any term or condition of employment against any employee or applicant for employment because of the individual’s race, color, creed, religion, sex, age, marital status, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, genetic information, disability, membership or service in the armed forces, or any other characteristic protected by law.
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